--- title: Approval workflow bots description: Optimize your approval workflow bots by ensuring proper end user data settings and using Save progress links for seamless interactions. Enhance user experience! --- [Skip to content](https://help.joseflegal.com/approval-workflow-bots#main-content) [![Josef Logo](https://help.joseflegal.com/hs-fs/hubfs/josef-logo-4.png?width=120&height=40&name=josef-logo-4.png)](https://www.joseflegal.com) Open main navigation Close main navigation - - [Contact us](https://help.joseflegal.com/kb-tickets/new) [Contact us](https://help.joseflegal.com/kb-tickets/new?hsLang=en) How can we help you? - There are no suggestions because the search field is empty. 1. [Support](https://help.joseflegal.com/?hsLang=en) 2. [Josef No-Code Automation Platform](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en) 3. [Building bots](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#building-bots) # Approval workflow bots Some bots require **multiple end users**  to submit  **one bot interaction** . This is often the case for bots featuring  **approval workflows** .  One user may respond to one section of a bot, while another user responds to another section or approves the first, and so on. This process is repeated until the interaction is submitted.  If you manage (or are looking to build) such bots, here are some tips to ensure they work as expected!  - [How they work](https://help.joseflegal.com/approval-workflow-bots#how-they-work) - [Ensure they work](https://help.joseflegal.com/approval-workflow-bots#ensure-they-work) - [Live bots](https://help.joseflegal.com/approval-workflow-bots#live-bots) #### **How they work** Approval workflow bots are first accessed by users via live bot URLs (available to builders in the bot's **[Launch](https://help.joseflegal.com/launching-and-updating-your-live-bot?hsLang=en)** tab).  Once the first user has interacted with the bot, they then share their interaction with subsequent end-users via **Save progress** links generated in the sidebar of live bots. This process is repeated until the bot interaction is complete.  ![7678037794063](https://help.joseflegal.com/hs-fs/hubfs/Knowledge%20Base%20Import/7678037794063-1.png?width=492&height=463&name=7678037794063-1.png) \[**Image:** Save Progress sidebar in the bot UI\] #### **Ensure they work** To ensure bot interactions shared by Save progress links feature each of the previous users’ responses, check that your bot's **End user data** settings are set up correctly. 1. Open your bot via the **[Dashboard](https://dashboard.joseflegal.com/#/auth/login)**. 2. Select **Design**. 3. Review the dropdown menu under **End user data**. 4. Ensure it has the following applied: - **Clear existing responses (default)** 5. Update this to the above if necessary. ![7678074016015](https://help.joseflegal.com/hs-fs/hubfs/Knowledge%20Base%20Import/7678074016015-1.png?width=404&height=113&name=7678074016015-1.png) \[**Image**: **End user data** settings in a bot's **Design** tab\] ### Live bots If your bot is already live, complete the five steps above. Then, (if ready) go to the **Launch** tab and click **Update** **bot**.  This will apply this bot edit (and any others you may have made) to the live bot and ensure future bot interactions (accessed via **Save progress** links) display as expected! ![7678093045519](https://help.joseflegal.com/hs-fs/hubfs/Knowledge%20Base%20Import/7678093045519-1.png?width=338&height=152&name=7678093045519-1.png) \[**Image**: **Update bot** in a bot's **Launch** tab\] - **Hint:** If end-users experience issues accessing previous user's responses **after** the above edit above has been applied, we recommend: 1. They restart their interaction by clicking **Start again** in the bot UI. 2. Next, they reload the bot via the relevant **Save progress** link.   – Got a question? Contact us at [support@joseflegal.com](mailto:support@joseflegal.com).  - [Josef Q](https://help.joseflegal.com/josef-q?hsLang=en#main-content) - [Using tools](https://help.joseflegal.com/josef-q?hsLang=en#using-tools) - [Training tools](https://help.joseflegal.com/josef-q?hsLang=en#training-tools) - [Preparing a knowledge base](https://help.joseflegal.com/josef-q?hsLang=en#preparing-a-knowledge-base) - [Release note (Josef Q)](https://help.joseflegal.com/josef-q?hsLang=en#release-note-josef-q) - [Creating tools](https://help.joseflegal.com/josef-q?hsLang=en#creating-tools) - [Managing tools and accounts](https://help.joseflegal.com/josef-q?hsLang=en#managing-tools-and-accounts) - [Integrations](https://help.joseflegal.com/josef-q?hsLang=en#integrations) - [Resources](https://help.joseflegal.com/josef-q?hsLang=en#resources) - [Monitoring & maintaining tools](https://help.joseflegal.com/josef-q?hsLang=en#monitoring-maintaining-tools) - [Josef No-Code Automation Platform](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#main-content) - [Building bots](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#building-bots) - [Integrations](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#integrations) - [Notifications and workflows](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#notifications-and-workflows) - [Document creation](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#document-creation) - [Managing bots](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#managing-bots) - [Testing, troubleshooting and editing](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#testing-troubleshooting-and-editing) - [Launching](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#launching) - [Single Sign-On](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#single-sign-on) - [FAQs](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#faqs) - [Getting started on Josef no-code](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#getting-started-on-josef-no-code) - [Release notes & FAQs for Josef no-code](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#release-notes-faqs-for-josef-no-code) - [Managing accounts](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#managing-accounts) - [Reporting](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#reporting) - [Formatting a bot](https://help.joseflegal.com/josef-no-code-automation-platform?hsLang=en#formatting-a-bot) [![Chill listening crop-3](https://help.joseflegal.com/hs-fs/hubfs/Josef%20logo.png?width=72&height=24&name=Josef%20logo.png "Chill listening crop-3")](http://joseflegal.com) [support@joseflegal.com](mailto:support@joseflegal.com)  [mailto:support@joseflegal.com](mailto:support@joseflegal.com) Copyright © 2025, Josef Legal